Automation for Dallas General Contractors
Built for the complexity of construction—managing bids, coordinating subs, juggling multiple projects, and somehow finding time to actually build. Automation that keeps everything moving.
The Dallas Contractor Challenge
Running a general contracting business in Dallas means spinning a dozen plates at once.
You've got three active projects, two more in the bidding phase, a kitchen remodel that's waiting on permits, and a homeowner who's called four times asking about their bathroom timeline.
Meanwhile, leads are coming in from your website, Houzz, and referrals. Each one needs a site visit, an estimate, and follow-up. But you're on a job site all day, and by the time you get to those leads, half of them have already hired someone else.
Your subcontractors need coordination. Materials need ordering. Inspections need scheduling. And somewhere in there, you need to invoice for completed work and actually get paid.
The contractor's dilemma:
- You're too busy working IN the business to work ON the business
- Leads go cold because you can't respond fast enough
- Estimates sit for weeks without follow-up
- Communication gaps create frustrated clients
- Invoicing happens when you finally have a spare moment (which is never)
Dallas is booming with construction. New builds, renovations, additions—the demand is there. The contractors who win aren't necessarily the best builders. They're the ones who respond fastest, communicate best, and stay organized.
Automation levels the playing field.
What We Automate for Dallas Contractors
1. Instant lead response
When someone requests a quote through your website, Houzz, or anywhere else, they get an immediate response. The system gathers project details, timeline, and budget range. By the time you're ready to follow up, you have a qualified lead with complete information.
2. Automated estimate follow-up
That $75,000 kitchen remodel estimate you sent? Automated follow-up keeps it warm. Day 3: "Any questions about the proposal?" Day 7: "Ready to discuss next steps?" Day 14: "We have availability opening up next month." Estimates stop going cold.
3. Client communication automation
Keep clients informed without constant phone calls. Automated updates when milestones are reached, when inspections are scheduled, when their project is next in queue. Clients feel informed, you spend less time on status calls.
4. Review generation
After project completion, automated review requests go to clients. Happy clients go to Google and Houzz. For a contractor, reviews are everything—most of your leads come from reputation.
5. Scheduling and calendar management
Site visits, client meetings, and consultations book directly into your calendar. Automated reminders ensure clients are ready when you arrive. No more showing up to find nobody home.
6. Invoice and payment automation
Progress billing, final invoices, and payment reminders all automated. Clients can pay online instantly. Cash flow improves as the gap between work completion and payment shrinks.
7. Subcontractor coordination
Automated scheduling notifications to subs. Reminders before they're needed on site. Confirmation requests. Keep your subs organized without endless phone calls.
8. Warranty and follow-up
6 months after project completion, automated check-in: "How's everything holding up?" Maintains relationships and catches warranty issues early. Happy clients become referral sources.
Results Dallas Contractors See
2x faster lead response
Leads get immediate attention instead of waiting days. In construction, the first contractor to respond often wins the job.
35-50% higher estimate close rate
Automated follow-up keeps your proposals top-of-mind. Estimates that would have gone cold get converted.
15+ hours saved weekly
Less time on phone calls, status updates, and chasing payments. More time for actual construction work and business development.
Happier clients
Proactive communication means clients feel informed. They stop calling for updates because updates come to them automatically.
More Google reviews
Systematic review requests build your online reputation. For contractors, reputation drives referrals.
Improved cash flow
Faster invoicing and automated payment reminders mean you get paid sooner. Less money tied up in receivables.
How We Work with Dallas Contractors
We understand contracting is project-based, not appointment-based.
Your jobs take weeks or months, not hours. You're managing relationships over time, not one-off service calls. Communication needs to span the entire project lifecycle.
We build automation that fits this reality:
- Project-based communication — Updates tied to milestones, not arbitrary schedules.
- Long-cycle follow-up — Estimate follow-up that spans weeks, not days, because construction decisions take time.
- Integration with your tools — Buildertrend, CoConstruct, or whatever you use for project management.
- Mobile-friendly — You're on job sites, not at a desk. Everything works from your phone.
Investment for Dallas Contractors
Typical Investment
Implementation
$6,000 - $12,000
Setup, integration, workflow design
Monthly
$600 - $1,000
Platform, optimization, support
Typical Package Includes
- • Instant lead response system
- • Estimate follow-up automation
- • Client communication sequences
- • Review generation
- • Invoice and payment automation
- • Sub coordination tools
- • Monthly optimization
ROI Timeline: 2-4 months
Dallas General Contractor Results
Case Study
Residential remodeling contractor, $1.8M annual revenue, 6-person team
Challenge:
- • Leads sitting 2-3 days before response
- • 30% of estimates never followed up on
- • Clients constantly calling for status updates
- • Invoicing delayed, cash flow suffering
- • No systematic review generation
Solution:
- • Instant lead response with project qualification
- • 14-day automated estimate follow-up sequence
- • Milestone-based client update automation
- • Automated invoicing at project stages
- • Post-completion review requests
Results:
- • Lead response: 2-3 days → under 5 minutes
- • Estimate close rate: 28% → 41%
- • Client status calls: reduced by 60%
- • Average collection time: 52 days → 24 days
- • Google reviews: 23 → 67 in one year
- • Additional revenue attributed to automation: $340,000
"I was drowning in follow-up. Leads going cold, clients calling constantly, estimates sitting without response. Now the system handles all of it. My close rate went up 40% and I actually have time to focus on building."
— Owner
Questions from Dallas Contractors
We do custom work—can automation handle that?
Absolutely. Automation handles the communication and follow-up, not the estimating itself. It qualifies leads, gathers project details, follows up on proposals, and keeps clients informed. The custom work stays custom.
What about complex, multi-phase projects?
We design communication sequences around your project phases. Demolition complete? Client gets notified. Framing inspection passed? Update sent. You define the milestones, automation handles the communication.
How does it work with subcontractors?
Automated notifications when subs are needed, confirmation requests, and reminder sequences. You can also set up automated communication for your reliable subs.
We use Buildertrend—does it integrate?
Yes. We integrate with Buildertrend, CoConstruct, and other construction management platforms. Data flows between systems automatically.